Clinical Reassignment Policy

Medical Students (M.D.)

 

Policy ID Number: N/A
Policy Title:  Clinical Reassignment Policy
Classification: University/College
Approval Authority: Undergraduate Curriculum Committee (UCC)
Responsible Entity: College of Medicine-Undergraduate Medical Education
Policy Owner: EDAS Council

 

I. Policy Statement

This policy outlines the procedure whereby a student may make a request for a clinical campus, parallel curriculum track, or clinical site reassignment, and defines the role of the course director or Education, Diversity, Admissions, and Student Affairs (EDAS) Council in granting or denying the reassignment request.

II. Scope

This policy applies to MUSC students in the MD degree program in the preclerkship and clinical phases; this policy applies to the Charleston campus as well as any regional campus.

III. Approval Authority

Education, Diversity, Admissions, and Student Affairs (EDAS) Council

IV. Purpose of This Policy

This policy provides medical students, faculty and administrators with guidance regarding how students may formally request a campus/ curriculum track or clinical site reassignment. The policy also designates the course director in cases of clinical site reassignment or the EDAS Committee in cases of campus or parallel track reassignment as the responsible entities for reviewing and issuing decisions regarding all reassignment requests.

V. Who Should Be Knowledgeable about This Policy

College of Medicine Students
College of Medicine Faculty and Course Directors
College of Medicine Undergraduate Medical Education Deans and Support Staff
Regional Campus Deans and Faculty

VI. The Policy

Campus/Track Reassignment for MUSC-AnMed Health Primary Care Parallel Track

Medical students have the opportunity to apply for the Primary Care Parallel Track at the MUSC- AnMed Health Clinical Campus at the time of admission to medical school or during their preclerkship phase. Students who meet the eligibility criteria and are accepted into this parallel track sign a commitment form to complete their immersion and enrichment phases (years 3 and 4) of clinical education at the campus in Anderson, SC.

If a student who has committed to the MUSC- AnMed Health Primary Care Parallel Track wishes to request campus/track reassignment due to extenuating circumstances or hardship, they must submit their request in writing via email to the Associate Dean for Curriculum, Clinical Sciences in Charleston. Requests for reassignment should outline in detail the reasons for the request. All campus/track reassignment requests will be reviewed by the EDAS Council which will consider the nature and appropriateness of the presented extenuating circumstances or hardship, as well as the capacity and availability of resources at each campus. The EDAS Committee will render final decisions on campus/track reassignment and notify the student.

Regardless of the final decision regarding campus/track reassignment, every effort will be made to provide the needed support for students at both campuses to optimize their academic success and personal well-being.

Track Reassignment for the Accelerated Medical Pathways Track

Medical students have the opportunity to apply for the Accelerated Medical Pathways (3-year) Track. Once accepted, a student who wishes to leave the accelerated track to re-enter the 4-year track, should contact the Associate Dean for Curriculum, Clinical Sciences who will approve the reassignment up to the point of rank order list (ROL) certification in the National Residency Matching Program (NRMP). Students are afforded ample academic and career advising to support decision-making and assist students in seeking reassignment to the 4-year track. Transition to the 4-year track does not require consideration of capacity or availability of resources at each campus. A student may not opt for reassignment to the 4-year track after certification of the ROL as a binding contract with the NRMP is in force. (See also Accelerated Medical Pathway Eligibility and Progress Policy)

Clinical Site Reassignment

Medical students are assigned to complete specific clinical learning requirements (i.e., Family Medicine Clerkship) at affiliated, community-based clinical sites. While students may be given an opportunity to preference available sites, the respective clerkship or course director determines the final site assignments.

Should a student desire clinical site reassignment due to extenuating circumstances or a hardship, they must submit their request in writing via email to the clerkship or course director, who will consult with the department education committee, and make the decision. The request should outline in detail the reasons the student is requesting reassignment.

Regardless of the final decision regarding clinical site reassignment, every effort will be made to provide the needed support for students to optimize their academic success and personal well-being.

VII. Special situations

Requests will be reviewed on a case-by-case basis.

VIII. Sanctions for Non-compliance

N/A

IX. Related Information

A. References, citations

Education, Diversity, Admissions, and Student Affairs (EDAS) Council - The EDAS Council is charged with advising the Senior Associate Dean for Medical Education on day to day operations of the EDAS structure; and ensuring that communication between the units are taking place fluidly and consistently. The EDAS Council is the governing body that oversees operational-type policies, non-curricular policies that are not governed by the UCC.

B. Other

Associate Dean for Curriculum, Clinical Sciences is Angela Dempsey
Campus Dean for MUSC-AnMed Health Clinical Campus is Stoney Abercrombie 

C. Appendices

X. Communication Plan

The policy will be posted in the COM Student Policy Handbook which is available online.

XI. Definitions

NA

XII. Review Cycle

The policy will be reviewed and revised by EDAS and UCC at least every three years.

XIII. Approval History

List original approval date and subsequent review dates

Approval Authority Date Approved
EDAS Council April 3, 2019
Undergraduate Curriculum Committee April 12, 2019

XIV. Approval Signature

Donna Kern, MD (Signature) April 12, 2019
Title: Senior Associate Dean for Medical Education Date