Preparation of Resident and Non-Faculty Instructors Policy

Medical Students (M.D.)

Policy Title: Preparation of Resident and Non-Faculty Instructors
Classification: University
Approval Authority: Undergraduate Curriculum Committee
Responsible Entity: College of Medicine Undergraduate Medical Education and Graduate Medical Education Offices
Policy Owner: Undergraduate Curriculum Committee

I. Policy Statement

Medical University of South Carolina College of Medicine (COM) residents, graduate students, postdoctoral fellows, and other non-faculty instructors who supervise or teach medical students are prepared for their teaching role through orientation to the learning objectives and required clinical encounters of the course or clerkship and orientation to their roles in teaching and assessment. The college provides resources to enhance residents’ and non-faculty instructors’ teaching and assessment skills, and provides central monitoring of their participation in those opportunities.

II. Scope

This policy applies to all proposed residents, graduate students, postdoctoral fellows, and other non-faculty instructors who supervise or teach medical students.

III. Approval Authority

Preclerkship Planning and Evaluation Committee, Clinical Science Planning and Evaluation Committee, and the Graduate Medical Education Office are responsible for periodic review of this policy; the Undergraduate Curriculum Committee is responsible for final approval.

IV. Who Should Be Knowledgeable about This Policy

Residents, Graduate Students, postdoctoral fellows, and non-faculty instructors
Preclerkship Planning and Evaluation Committee
Clinical Science Planning and Evaluation Committee
Undergraduate Curriculum Committee
Faculty and Administrative Staff in the COM Graduate Medical Education (GME) Office
Faculty and Administrative Staff in the COM Undergraduate Medical Education (UME) Office

V. The Policy

All residents, postdoctoral fellows, graduate students, and other non-faculty instructors who supervise, teach, and/or assess medical students at MUSC or at a clinical affiliate are required to participate in modules and sessions that address learning objectives, and the teaching, supervision and assessment of medical students.

The GME Office requires all residents to attend orientation sessions related to their role in teaching and assessing medical students. Those who do not attend must meet individually with the Senior Associate Dean of Graduate Medical Education. Additionally, the GME office maintains a “Residents as Teachers” toolkit on the GME website which can be accessed at any time.

The UME program curriculum office requires orientation for all non-faculty (non-resident) instructors who teach and assess in the preclerkship phase.

All required clerkships and courses share Institutional Learning Objectives with non-faculty instructors annually and share course learning objectives and required clinical experiences with them at the start of each block.

Annually non-faculty instructors and residents must also complete compliance modules that outline supervision and teaching polices. Compliance with these modules is tracked centrally by the UME program manager of accreditation.

Medical students complete an evaluation of their experiences with all educators following completion of courses or rotation. The Undergraduate Medical Education program monitors all educator evaluations through its Office of Assessment, Evaluation, and Quality Improvement (OAE-QI). Medical student evaluations of non-faculty instructors are collated and shared at least twice annually with the non-faculty instructors in required courses and included in the overall evaluation of the instructor’s performance that is shared with their department chair annually. The OAE-QI also disseminates teaching evaluation data to the course directors, residency program directors, and Senior Associate Dean of Graduate Medical Education; educators with deficiencies receive additional feedback and coaching, and are monitored for improvement.

This policy does not apply for visiting lecturers, but it is required that the course director will provide and review visiting lecturers learning objectives for competency.

VI. Sanctions for Non-compliance

In cases where the policy is violated, the UME course director (for a non-faculty instructor) or the Senior Associate Dean for GME (for a resident instructor) will discuss the policy with the instructor to ensure that a breach does not recur. The instructor will then be required to complete the necessary modules and/or review content with these individuals, respectively. If the instructor does not agree to the meeting or does not complete the required training, they will be removed from teaching.

VII. Related Information

A. References
LCME standard 9.1
College of Medicine Teaching Effectiveness Policy

B. Appendices
Procedures:

A. For residents and fellows at the Charleston campus, the GME Office is responsible for the following:

  • GME resident and fellow orientations will include information designed to prepare residents for their role in supervising, teaching, and assessing medical students.
  • The GME office will ensure that each resident or fellow participates in this teaching through a system of central monitoring. Reports are submitted to the COM UME program manager of accreditation by July 15th each year so that compliance can be verified.
  • Residents or fellows who do not receive this training will be required to meet individually with the Senior Associate Dean of GME and to review polices and modules related to teaching, supervision and assessment.
  • All residents and fellows must complete the Residents as Teacher’s module on MyQuest annually, which include reviewing the Institutional Learning Objectives (ILOs) and course objectives for their department’s UME (Undergraduate Medical Education) teaching, including core clerkship objectives, and core, relevant education policies. Each department coordinator and the Graduate Medical Education Office tracks this.
  • The GME office will provide, Residents as Teacher Toolkit, online with resources for residents as teachers.
  • Residency program directors include teaching evaluations for their formal review of resident performance twice annually.

B. For residents at the AnMed Health Clinical Campus, the Campus Dean is responsible for the following:

  • AnMed resident orientation will include information designed to prepare residents for their role in supervising, teaching, and assessing medical students.
  • The Campus Dean will ensure that each resident participates in this teaching through a system of central monitoring. Reports are submitted to the COM UME program manager of accreditation by July 15th each year so that compliance can be verified.
  • Residents who do not receive this training will be required to meet individually with the Campus Dean to review all polices and modules related to teaching, supervision and assessment.
  • All residents must complete the residents as teacher’s module annually, which include reviewing the Institutional Learning Objectives (ILOs) and course objectives for their department’s UME (Undergraduate Medical Education) teaching, including core clerkship objectives and core, relevant education policies. Compliance is monitored and reported by the AnMed Coordinator.

C. For residents at community-based settings. For clerkships in which students work with residents at off-campus clinical sites the clerkship director is responsible for the following:

  • Community-based resident orientation will include information designed to prepare residents for their role in supervising, teaching, and assessing medical students.
  • The Clerkship Director will ensure that each resident participates in this teaching through a system of central monitoring. Reports are submitted to the UME program manager of accreditation by July 15th each year so that compliance can be verified.
  • Residents who do not receive this training will be required to meet individually with the Clerkship Director to review all polices and modules related to teaching, supervision and assessment.
  • All residents must complete the Residents as Teacher’s module annually, which include reviewing the Institutional Learning Objectives (ILOs) and course objectives for their department’s UME (Undergraduate Medical Education) teaching, including core clerkship objectives and core, relevant education policies. Compliance is monitored and reported by the Clerkship Coordinator.

D. For graduate students, post-doctoral fellows, and non-faculty for preclerkship courses in which students work with these individuals in all settings, the block or theme leader is responsible for the following:

  • Instructor orientation will include information designed to prepare graduate students, postdoctoral fellows, and non-faculty for their role in teaching and assessing medical students.
  • The block or theme director will ensure that each instructor participates in this teaching through a system of central monitoring. Reports are submitted to the COM UME program manager of accreditation by July 15th each year so that compliance can be verified.
  • In who do not receive this training will be required to meet individually with the Block or theme director to review the policies and modules related to teaching and assessment.
  • All instructors must complete the UME teaching module annually, which include reviewing the Institutional Learning Objectives (ILOs) and course objectives for their departments UME (Undergraduate Medical Education) teaching, including core course objectives and core, relevant education policies. Compliance is monitored and reported by the preclerkship coordinator.

 

VIII. Communication Plan

The policy will be reviewed at all resident, postdoc fellows, and non-faculty orientations and published on the COM policy website and GME website.

IX. Review Cycle

The Undergraduate Curriculum Committee and Graduate Medical Education Office will review the policy every year.

X. Approval History

Approval Authority Date Approved
Undergraduate Curriculum Committee October 18, 2019

XI. Approval Signature

Donna Kern, MD October 18, 2019
Title: Senior Associate Dean for Medical Education