Employee Recognition Program Guidelines
The Department of Medicine Employee of the Quarter program was established in 2008 to showcase employees who have shown exemplary strides in contributing to the Department of Medicine and to the MUSC community. Such individuals stand out among their peers not only for the successful execution of their work assignments, but also because of their dedication, creativity, and actions toward improving the atmosphere we all work in, and increasing the welfare of patients and fellow staff members and faculty.
The Department will select up to four outstanding non-faculty employees each quarter. Only individuals and not groups can be nominated.
The program requires thoroughly-detailed nominations (at least 2 paragraphs) to be competitive. Examples include: exceptional effort on a project or activity, cost-savings to a Division/Unit; receipt of a work-related honor; recognition by a patient, colleague or customer; or overall consistent, outstanding customer service/job performance in any mission area (research, education, clinical, administration).
Submission Process: Nominations may be submitted by anyone in the Department of Medicine or MUSC. Please use the designated online form to submit nominations.
Eligible employees: Individual staff in all non-faculty categories (i.e. research, administrative, clinical, classified). Former Employee of the Quarter winners are eligible for subsequent nomination twelve (12) months following selection.
Ineligible employees: Trainees (residents, fellows, post-doctoral fellows, graduate students), faculty, work teams, selection committee members, previous Employee of the Quarter winners form the past 12 months, temporary agency employees, and employees under disciplinary action or review. Note: Nominations do not roll-over, so please re-submit nominations for employees who have not won.
The nomination period runs from the first day of each quarter to the last. All entries must be received by the last day of each quarter. Late entries will be reviewed the following quarter.
Employee of the Quarter Committee Selection Process: The EOQ Selection Committee shall be composed of volunteers from the Employee of the Quarter winners from the previous fiscal year. This committee is formed at the beginning of each fiscal year.
Employee of the Year Committee Selection Process: At the END of each fiscal year, a separate, committee of DOM members is selected to review the Employee of the Quarter winner nominations from that year. The EOY Selection Committee shall be composed of volunteers from the previous Employee of the Year and Medicine Excellence winners still employed in the DOM.
Employees of the Quarter Selection:
All Employee of the Quarter nominations are blinded and sent to the Selection Committee to review. Nominations are scored on a 1-4 rating scale that is based on pre-determined criteria. The scores are tallied and averaged and the four nominees with the highest average are considered the Employee of the Quarter winners. In the case of a tie, there may be more than four.
Note: Nominations do not roll-over, so please re-submit your nominations for employees who have not won.
Employees of the Year/Medicine Excellence Winner Selection:
All Employee of the Quarter Winner nominations from the fiscal year are blinded and sent to the Selection Committee to review.
Nominations are scored on a 1-5 rating scale that is based on pre-determined criteria. The scores are tallied and averaged. The TEAM LEADER with the highest average is considered the Employee of the Year Team Leader winner. The TEAM MEMBER with the highest average is considered the Employee of the Year Team Member winner.
The TEAM LEADER with the 2nd highest average is considered the Medicine Excellence Team Leader winner. The TEAM MEMBER with the 2nd highest average is considered the Medicine Excellence Team Member winner.
Employee of the Quarter:
Employee of the Quarter winners will receive $200, a certificate, and will be acknowledged at a quarterly celebration, and on the website/blog. Employee of the Quarter nominees will be acknowledged at the ceremony and included in an announcement sent to the DOM.
Employee of the Quarter nominees and winners will be featured on the DOM blog and Facebook page under a Staff Spotlight series.
Employee of the Year:
Two Employee of the Year winners (a Team Member and a Team Leader) as well as two Medicine Excellence Winners (a runner-up Team Member and a runner-up Team Leader) are selected from the pool of quarterly winners at the end of the fiscal year.
The winners are kept anonymous and announced at a special Employee of the Year Celebration.
Employee of the Year winners will receive $1000, a plaque, and will be acknowledged at a special Employee of the Year celebration.
Medicine Excellence winners will receive $500, a plaque, and will be acknowledged at a special Employee of the Year celebration.